OFFICE ADMINISTRATOR

An established, award-winning architectural firm based in Walnut Creek and Oakland, California is seeking a highly skilled Office Administrator. This is a key position working with the Principals and all LCA employees. 

REPORTS TO:

CEO

REQUIREMENTS:

• Minimum of 10 years in office management and Humans Resource functions
• Ability to process in-house payroll using Ajera accounting software
• Bachelor’s degree

RESPONSIBILITIES:

• Minimum of 10 years in office management and Humans Resource functions

• Ability to process in-house payroll using Ajera accounting software

• Recruiting new employees and processing all new hires and terminations

• Manage administrative staff

• All phases of payroll from timecards to bi-weekly and quarterly tax reporting processed through Ajera software. Adhere to strict deadlines for payroll and tax deposits.

• Year-end processing of payroll reports and W2’s

• Funding of 401(k) after each payroll and funding of HSA monthly

• Preparing 401(k) compliance testing data

• Knowledge of Labor Laws – wage and overtime rules

• Organize and calendar staff performance reviews

• Key person and contact with LCA insurance brokers (auto, commercial business policies, E&O insurance, Workers Compensation insurance including processing yearly audit)

• Work with LCA insurance broker to obtain the best medical, dental, and vision plans yearly

• All HR duties including mediation 

• Knowledge and management of Aflac policies

• Work with Property Managers at both the Walnut Creek and Oakland locations

• Key person to work with the current landlords and LCA CEO on lease renewals

• Able to multitask and work independently and with others along with meeting all deadlines

• Work with LCA immigration attorney regarding H1bVisa and sponsoring employees

• Stay up to date with new yearly Labor Law changes

• Approving LCA expenses

This is a 40-hour-in-office position. 

We offer a competitive compensation package which includes full medical, dental, vision and 401(k) benefits, as well as a positive working environment. Salary is competitive and commensurate with experience and talent.

US Citizenship, or current INS authorization to work in the United State is required. Candidates that are living in the East Bay will be given first consideration. Candidates that are in the process of relocating – include the date(s) that you will be in the Bay Area and available for interviews.

Visit our website to learn more about our firm: www.lca-architects.com

Please send a cover letter and resume with “Office Administrator” in the Subject line to tbenson@lca-architects.com

No phone calls please.